Tutor progress report template
A free template for writing a progress report to parents — termly, half-termly or whenever a parent asks how things are going. Copy it into Word, Google Docs or an email and fill it in. Below the template there are tips for each section and a finished example.
The template
PROGRESS REPORT Pupil: Year group: Subject(s): Period covered: to Number of lessons: Prepared by: -------------------------------------------------- SUBJECT / LEARNING AREA: Learning covered - Progress and strengths - Areas for further development - Next steps - (Repeat the block above for each subject or area you teach.) -------------------------------------------------- Positive achievement, effort and engagement - -------------------------------------------------- Any questions, please get in touch.
What to write in each section
The rule that makes a report useful: every sentence should be something you saw in a lesson. If you have nothing to say for a section, leave it short rather than filling it with general praise — parents notice.
Learning covered
The topics and skills you actually worked on this period. Be specific enough that a parent could look it up.
- Vague
- We did fractions.
- Specific
- Adding and subtracting fractions with different denominators, and converting between improper fractions and mixed numbers.
Progress and strengths
What the pupil can now do that they couldn't before, and what they're reliably good at. Anchor it to something you saw in a lesson.
- Vague
- Amelia is doing really well.
- Specific
- Amelia now finds a common denominator without prompting and checks her answers by estimating first.
Areas for further development
One or two things that are still shaky. Describe the gap, not the child — and only include what you've actually observed.
- Vague
- Needs to try harder with word problems.
- Specific
- Multi-step word problems: she can do each step, but sometimes isn't sure which operation the question is asking for.
Next steps
What you'll focus on next, and if useful, one small thing that could be practised at home.
- Vague
- Keep practising.
- Specific
- We'll work on underlining the key information in word problems before calculating. Ten minutes of mixed fraction questions a week at home would help.
Positive achievement, effort and engagement
Effort, attitude and confidence — the things parents often care about most. Again, tie it to something that happened.
- Vague
- Great attitude!
- Specific
- She asked to try the harder questions in two lessons this month and explained her reasoning out loud without being asked.
Already keeping lesson notes?
The hard part of a report is remembering what happened six weeks ago. If you jot a few lines after each lesson, the report is mostly written already. Here are three rough notes from one month of Year 5 maths:
3 Oct
Fractions — different denominators. Needed reminding to find a common denominator on Q1–2, fine after that. Estimating first works for her.
10 Oct
Mixed numbers ↔ improper fractions: all correct. Word problems harder — did the maths right but picked the wrong operation twice.
17 Oct
Asked to try the challenge sheet. Explained her steps out loud unprompted. Underlining key info in word problems helped on 3 of 4.
TutorConfidante drafts the report sections from those notes. Each statement shows which lessons it came from, so you can check it before you send it:
Progress and strengths
Amelia now finds a common denominator independently and uses estimation to check her answers. She converted confidently between mixed numbers and improper fractions.
From the lesson notes of 3 Oct, 10 Oct
Areas for further development
In word problems she carries out each calculation correctly, but sometimes chooses the wrong operation for the question.
From the lesson notes of 10 Oct
Next steps
We will keep practising underlining the key information in word problems before calculating, which helped in her most recent lesson.
From the lesson notes of 17 Oct
If the notes don't support a section, it's left empty for you to fill in, rather than padded with generic praise. You edit everything before it goes anywhere.
Turn your lesson notes into a parent report
Keep your lesson notes in one place and draft progress reports from what you've actually taught. Check the lesson notes behind each statement before you share it.
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